Job Description
Description Passion. Purpose. Impact. CJP is at the heart of Greater Boston's Jewish community, but our reach is felt around the world. Ranked by BBJ as Massachusetts' largest non-profit organization - CJP is a philanthropic investor and mobilizer of people, resources, and skills that make a bigger difference locally and globally. We focus on making Jewish life and learning accessible to all individuals and families in Boston and beyond. We thoughtfully invest in the care and well-being of all community members. And we provide stability and growth to nonprofit organizations and institutions that underpin our community. Our greatest resource is our people - the staff, volunteers, partners, and leaders who help make Greater Boston's Jewish community a welcoming home. It's this energy and commitment that drive CJP's mission. We are one of Boston's oldest and most respected philanthropic organizations and we are currently seeking an Associate, Volunteer & Management Leadership.
The Associate, Volunteer Mobilization & Leadership (VML) will be an integral member of a dynamic team of professionals focused on the exciting work of engaging, mobilizing, and growing volunteer leadership within CJP and across our community. This important role is a key partner in ensuring the critical work of leadership development and learning are successfully happening at CJP. Priorities of this role include: administrative support of multiple volunteer leadership cohort programs, .as well as programmatic implementation of CJP's volunteer recognition program, all while working closely with top volunteer leadership. This role assists with and attends meetings both early morning and evening multiple times in a month.
This Associate will have opportunities to work independently within a strong team dedicated to providing exceptional service to volunteer leadership and staff. They will thrive in a fast-paced environment managing multiple needs across the team with enthusiasm and attention to detail.
Essential Functions: - General Administrative Support:
- Manage coordination and scheduling of meetings with internal and external stakeholders for planning purposes.
- Manage all logistical aspects of, leadership cohort programming meetings/sessions, including scheduling, ordering food, and all communication with attendees.
- Systematize and project manage communication to key audiences on important communication needing to be shared on a consistent basis.
- Coordinate meeting materials with multiple stakeholders and presenters, including soliciting materials, organizing and consolidating information, and reviewing for accuracy and consistency.
- Maintain and update multiple databases (Maven and Airtable) to reflect and support volunteer pipeline needs.
- Attend meetings/program sessions with responsibility for attendance, A/V support, speaker coordination and other needs as they arise.
- Interact with CJP senior leadership, Board members, volunteers and cross-functional internal staff in a prompt, courteous, and accurate manner.
- Support volunteer recognition efforts through awards processes and events; specifically, oversee Superstar Award process including managing nominations, internal staff selection meetings, and partnering with Marketing on communications.
- Leadership Program Support:
- Partner on highlighting CJP priorities along with core leadership competencies within program curricula. Identify and act upon efficiencies across programs, where possible.
- Assist in implementing programming focused on cohort building and leadership learning initiatives.
- Support departmental efforts to identify rising CJP leaders ready for leadership engagement
- Other duties as assigned with or without accommodation.
Requirements Education: - Bachelor's degree or administrative/business training preferred
Experience: - 1-3 years of related office and/or non-profit or program experience
Skills/Competencies: - Strong organizational skills and ability to keep track of multiple tasks simultaneously
- Impeccable attention to detail
- Excellent oral and written communication skills
- Strong interpersonal and verbal communication skills
- High proficiency with Excel, Word, PowerPoint, Outlook, Zoom, and CRM databases
- Ability to learn new systems and technology
- Ability to handle multiple priorities at one time and meet deadlines while working across stakeholders
- Ability to take initiative, problem solve, and proactively move projects forward
- Ability to author and accurately proofread documents and correspondence
- Ability to maintain confidentiality
- Commitment to accuracy and follow through
- Desire to work in a fast-paced, creative, entrepreneurial environment
- Ability to be flexible and adaptable to changes and shifting priorities
Other: - Understanding of the Boston non-profit community a plus
- Interest in CJP mission and familiarity with the Jewish community is a plus
- Consistent availability for early morning and evening meetings on a monthly basis
Working Conditions: - Hybrid Work Schedule: Tuesdays and Wednesdays in office work is required; Mondays, Thursdays and Fridays remote work option applies.
- Remaining in a stationary position, often standing or sitting for prolonged periods, much of which will be working at a computer.
- Must be able to lift up to 15 pounds.
Please Note: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Job Tags
Remote job, Flexible hours, Shift work, Afternoon shift, Early shift, Monday to Friday,