Job Description

Job Description

Job Description

Event Manager
 
Job Description
The Event Planner will manage, plan, and execute a variety of client events. This position involves travel.

• As the workstream lead for accounts, this role will be responsible for assigning and overseeing tasks with an integrated team of outreach and marketing specialists.

• Be the event point of contact for the client team and perform the role of functional lead to the Account Director.
• Develop sponsorship package recommendations for expos and conventions based on client goals and objectives:
  • Identification and recommendation of new event opportunities
  • Assess success of previously attended events
  • Assess event suggestions or inquiries from client team
• Develop a complete understanding of the requirements for every event, create and manage planning timeline, and delegate logistics tasks as needed.
• Plan and execute virtual events as required.
• Oversee administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution.
• Review contracts and complete all necessary paperwork specific to each event.
• Oversee development and ordering of event materials.
• Coordinate and manage all shipping logistics to and from events.
• Lead weekly status meetings with internal account team.
• Lead all client calls for event planning kick-offs, planning meetings, and hot washes.
• Present event strategy and best practices.
• Manage, track, and report budget.
• Provide on-site support and strategic expertise at all client events as required.
• Build client relationships to establish trust and subject matter expertise.
• Comply with all national and local regulations.
• Uphold the company’s mission and vision with every event.
• Recommend and establish process improvements.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.
• Experience in event planning or event coordination in a corporate environment.
• Proven track record of creative, successful events.
• Experience working with colleagues in graphic design, sales, marketing, and communications.
• Excellent communication, negotiating, and multi-tasking skills.
• Ability to remain calm under pressure and maintain a customer-service mindset.
• Tradeshow and/or convention services experience required.

• At least five years of experience coordinating and managing in-person and virtual events.
• CMP, CGMP, and/or comparable event or project management certifications highly desirable. 
• Experience coordinating events in/for any of the following industries: Recruiting, Marketing, Branding, Federal Government.
• Established relationships with vendors.
• Experience in managing budgets and tracking expenses.
• Advanced knowledge of PowerPoint, Acrobat, and Excel.

MarCom Group utilizes our own internal Talent Acquisition Organization to fill our employment needs. If you are contacted over the phone or e-mailed, by a company listing a MarCom Group job and requesting your personal information, allegedly on MarCom Group’s behalf, please do not respond.

MarCom Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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