Job Description

Job Description

Job Description

Job Title: Legal Receptionist

Company: DeMent and Marquardt, PLC

Location: Kalamazoo, Michigan

About Us:

DeMent and Marquardt, PLC is a reputable law firm specializing in estate planning, estate administration, and trust administration. Our dedicated team of legal professionals is committed to providing personalized and comprehensive services to our clients, ensuring their peace of mind and the preservation of their legacies.

Position Overview:

We are seeking a highly motivated Legal Receptionist to join our team. Our receptionist plays a vital role in ensuring smooth day-to-day operations and creating a welcoming environment for clients and visitors. This position requires strong communication skills, discretion, and a proactive approach to administrative support.

Responsibilities:

Greet clients and visitors in a courteous and professional manner.

Manage incoming calls and route them appropriately.

Schedule, confirm, and coordinate appointments for our attorneys.

Maintain a clean and orderly reception area.

Sort, scan, and distribute incoming mail and deliveries.

Organize and file client documents, both digitally and in hard copy.

Assist with document preparation, data entry, and general office support.

Handle sensitive information with the utmost confidentiality and professionalism.

Coordinate and manage client communications, including scheduling appointments, answering inquiries, and maintaining client files.

Perform general administrative tasks, such as copying, scanning, and organizing files.

Qualifications:

High school diploma or equivalent required; post-secondary education or legal administrative training preferred.

Prior experience in a receptionist, administrative, or legal support role strongly preferred.

Excellent communication and interpersonal skills.

Strong attention to detail and organizational abilities.

Proficiency with Microsoft Office Suite and the ability to learn legal practice management software.

Commitment to providing excellent client service.

Professional demeanor and ability to maintain confidentiality.

Knowledge of estate planning and probate procedures is a plus.

Benefits:

Competitive salary commensurate with experience.

Health, dental, and vision insurance options.

Retirement savings plan with employer matching.

Paid time off and holidays.

A collegial and respectful work environment.

Exposure to the estate planning field and legal office operations.

Consistent hours with work-life balance.

Opportunities for professional development and advancement within the firm.

How to Apply:

Please submit your resume and a brief cover letter to tyler@dementandmarquardt.com. In your cover letter, please highlight your relevant experience and explain why you are interested in joining our team at DeMent and Marquardt, PLC. We look forward to reviewing your application and considering you for this exciting opportunity. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

DeMent and Marquardt, PLC is an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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